Even the best planned events must have contingency plans that deal with the weather. To not plan on rain in June ( or any month in Maine for that matter) is to invite trouble. So with that in mind, our two rehearsal dinners and four weddings this weekend all had rain plans. Even with those plans, our event planners went the extra mile to ensure the guests would be as comfortable as possible. From fireplaces crackling at Camp Hammond, fans and heaters drying the soft damp grass under our tents at Pineland, to weighting down our tent on the coast on Bailey Island (the winds Thursday night blew a few other tents away!), additional heaters picked up on the fly for a barn rehearsal dinner at Pineland, I am proud to say we did not take the forecast lightly.
Bringing charming umbrella holders and a dozen umbrellas, buying extra stakes to keep those tent sides tight, grabbing a dozen ballpark rain parkas (they only cost a few dollars each, but can save a dress or suit in a downpour), a blue bucket of rain rubbers and boots….all these are ideas that can add a certain charm and a feel of Yankee ingenuity to your event. No one minds one bit to slip on a big pair of rubber boots to trek to their car, if it means they won’t be sloshing in their shoes all night. It always provides a few laughs as well. This is after all, June on the coast of Maine.
Don’t forget to reserve tented walkways to allow your guests to reach outdoor restrooms, and we always make sure our staff is also kept dry as well. Sometimes the client may not consider this important, but a wet staff carrying soggy horsdoevres from the service tent makes for a poorly planned event, and an unhappy and unkempt staff. We ask for these considerations, and we thank our many clients who agree that a professional staff needs professional working conditions!
In the end, keeping dance floors dry through out the events proved challenging but necessary Don’t forget to have plenty of thick towels on hand to keep these surfaces safe. One sprained ankle can ruin any event.
But by the time the dancing ended, all the lights were shut off and the last candle was blown out, and guests and staff were heading home, all were dry, happy, safe and sound.
Good planning=Good results.